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Proof of Delivery

The Department of Education's fiscal year ends on June 30th. If your invoice is dated after June 30th, you must submit proof of delivery to confirm that goods and/or services were provided prior to the end of the fiscal year; no payment can be made to a vendor after the close of the fiscal year without a proof of delivery on file.
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Rolled Open Encumbrances

You can see the rolled open encumbrances by going to the Open Document Inquiry Screen in FAMIS.  Under the column other click the drop down arrow and select PY Encumbrances.  Click on retrieve. The next screen will show all the rolled open encumbrances that need to be cleaned up.  As a reminder, you’ll won’t be able to cancel any Staples balances.  Please obtain an email from Staples if there aren’t any balances.
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Marketing to Schools

The savvy vendor knows calling schools to sell products is just a waste of time. It is virtually impossible to get through to principals. There is a buffer of staff who act as gatekeepers for access to principals. The call goes to the secretary in the main office first, she screens it and forwards it to the school business manager, if any, and he kills the call. It goes no further. A persistent seller might try another route of emailing the principal directly. That seldom works. On average, a principal receives 100-150 emails daily. She pays close attention to the ones from Central Office, the superintendent, and the Boro Field Support Service Center. Then she hones in on internal messages from the secretary, the custodian, business manager, assistant principals, and faculty. Next, she focuses on emails from outsiders, such as parents, students, and partnerships with outside organizations. Finally, she scans other emails and mostly ignores solicitations. One vendor I know…
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