The Office of Payable Operation, which pays invoices for the New York City Department of Education, requires the following documents to release payment:

  • Commodities
    • invoice
    • packaging slip or proof of delivery
  • Software (according to the NYC DOE, software is treated as a commodity going back to the days when physical discs were used to distribute software)
    • invoice
    • proof of delivery can be activation notice sent or access information of the school’s usage
  • Food
    • invoice
    • packaging slip or proof of delivery
    • agenda & sign-in sheet, with meeting start and end time
  • Trips or Admission
    • invoice
    • student roster
  • Service or Maintenance
    • invoice
    • service agreement or scope of work
    • work order
  • Professional Services
    • invoice
    • agenda & sign-in sheet, with meeting start and end time
    • service agreement or scope of work
    • work order