Suppose you want to purchase School Messenger for your school and the vendor is a sole vendor for that software.

 

What you need to first:

Vendor No.  WES078197

Budget Information:  Use Education Software line (Quick Code ######, Object Code ####, Activity Code ####)

Sole Vendor letter (ask the vendor for a sole vendor letter)

 

Go to FAMIS and follow the steps below:

Purchasing  >>  Non-Contracted  >>  Commodities  >>  Sole Vendor

Enter vendor number WES078197  >>  click Retrieve Vendor Information button  >>  click Next

Click I Certify that I have a Sole Vendor Letter on File (make sure you have the sole vendor letter)

The next screen shows the Office of Payable Operation, leave it alone and click Next

You can put your name or leave the school name for Attention, type in the school Telephone number, and click Next

The next screen is for you to Add Spending Account Line (from Galaxy, above), enter that information here, click Add Accounting Line, then click Next

The next screen is for Item Details  >>  Item #: RNYCSMASP;   Description:  “Renewal of SchoolMessenger Complete Unlimited Messaging Plan”,  then click Next

The next screen is to review the order summary, then click Complete Purchase Order, at the bottom

A screen will pop up with the Purchase Order number  >>  have the principal or designee approve the order